In the field of collaboration and productivity, Notion and Monday.com stand out as great options for improving task and project management and centralizing information. As experts at LANE Digital, we understand the complex needs of companies looking for efficient, "all-in-one" task and project management systems.
Notionoriginally conceived as a note-taking tool, has become a versatile platform used by individuals and small teams to streamline tasks, projects and notes within a centralized workspace.
The other way around, Monday.com is a project management tool designed to develop customized workflows for any structural operation. With Monday.comusers can seamlessly create large-scale projects, task lists or data collection systems for requests and approvals.
In this comprehensive guide, we provide a comparative analysis of Notion and Monday.comexamining their functionality, pricing structures, ease of use, quality of support, integrations and customer care. Drawing on our expertise in work management systems, we provide information on the strengths and weaknesses of each platform to help companies make informed decisions.
Notion vs monday.com: comparison
When it comes to comparing the functionalities of Notion and Monday.com, LANE Digital can help you select the best solution for your needs. Don't hesitate to make an appointment with one of our project management software experts. We'll now compare Notion and Monday.com.
Functionality of both tools
Notion features
LANE appreciates Notion for its uncluttered design, creative freedom and a number of features that are proving highly advantageous:
Pre-built templates and blocks Notion provides access to a community center with 5,000 customizable templates
Database and tables Notion for organizing, sorting and filtering structured data
Note-taking Notion offers a flexible editor, Markdown support and multimedia integration, guaranteeing a seamless experience for capturing and organizing ideas.
Real-time document editing Several people can edit the same block or add comments in real time,
AI Available as a premium extension from $8 per user per month, Notion's AI offers rapid text generation for editing texts, composing e-mails or improving writing skills.
For LANE Digital, the versatility and collaborative nature of Notion's features make it a compelling option for improving information sharing and documentation. However, its creative freedom can quickly become dangerous for less experienced users. The software is also sorely lacking in automation and project management functions.
Monday.com features
Monday work management is a feature-rich platform for centralizing all project-related information and tasks, so you can work more efficiently. Here are the features of monday.com that LANE Digital appreciates:
Dashboards monday work management gives you a perfect view of your work processes.
Customization With over 30 customization features (performance, team workload, budgeting...), Monday.com allows you to customize while standardizing your teams' inputs and tasks. It offers a wide range of customization options, including over 27 views such as the Gantt chart view, Kanban or Calendar view, over 36 column choices and more than 217 integrations to build your perfect work management solution.
Automation Automate your manual and redundant tasks to save time. Take advantage of conditional logic with a trigger and an action. For example, you can set up an automation sequence that sends an e-mail to a team member when you've completed a task.
AI Monday.com has also jumped on the AI bandwagon, following on from ClickUp and Notion. So you can generate templates, formulas, tasks or summarize complex topics.
For LANE Digital, Monday.com is a pleasant, intuitive, well-framed tool, with interesting customization features and very well automated/integrated. The only potential limitation we could point out is Monday's economic positioning. Indeed, the solution is no longer an all-in-one project management software package, but rather an ERP. Indeed, if you have cross-functional teams with needs for dev, project, sales and/or marketing functionalities, you may be forced to take out several subscriptions to benefit from certain dedicated functionalities.
We could dedicate an entire article solely to the functionalities of Notion or Monday. However, our experience of more than 100 digital projects has shown us that it's not just a question of available features that makes software the right choice, but much more than that: performance, UX, UI, adoption, support, long-term strategy. Make an appointment with one of our Swiss project management software experts to find out which software is right for you, based on your processes and needs.
Integrations
When it comes to integrations, Notion and Monday work management have developed a plethora of connections with other work management tools. This simplifies the process of connecting with third-party tools, eliminating the need to constantly jump from window to window. Let's explore the comparison of integrations offered by Notion and Monday.com.
Notion integrations
Notion integrates seamlessly with popular tools such as Slack, Jira and Google Drive, allowing you to customize your workflow to suit your needs. What's more, Notion partners with third-party tools such as Potion and Super, using Notion as a backend if you intend to host a website.
Monday.com integrations
With Monday Work Management integrations, you can synchronize all your tools in seconds and store your data in a centralized location. The platform integrates with over 72 tools for every type of work process. For example:
Communication Microsoft Teams, Google Mail, etc.
Collaboration Zoom, Google Calendar, etc.
Marketing HubSpot, MailChimp, etc.
CRM and finance Typeform, DocuSign, etc.
Development GitHub, Score, etc.
These integrations enhance the flexibility and efficiency of both Notion and Monday.comto streamline workflows and maximize productivity. However, your company may have specific needs in terms of integrations and automations.
Depending on the software or complexity required, you may need to use an integration platform (IPaaS) such as Make.com or Zapier.
Subscription costs
When choosing project management software, budget is crucial. Indeed, being a SaaS model, the cost will be exponential with the number of users.
However, opting for the cheapest solution doesn't always guarantee the best result. It's better to look for the solution that adds the most value to your team. To this end, let's take a look at Notion versus monday.com.
Notion
Notion offers a free package for individuals, followed by three Premium packages:
Plus From $8 per user per month (billed annually), with unlimited blocks and file downloads.
Business From $15 per user per month (billed annually), including private spaces, 90-day history, and up to 250 guests.
Enterprise : Pricing is available on demand, with unlimited history, security and compliance integrations, and a customer success manager.
Monday.com
Monday.com offers a 14-day free trial, followed by a free package and four Premium packages:
Free Allows two users to plan and track their tasks, with a Kanban view and over 200 templates.
Basic From €9 per user per month (billed annually), with a central dashboard, 5 GB storage and priority support.
Standard From €12 per user per month (billed annually), including up to five tables, timeline and Gantt chart views, 250 automations, and integrations.
Pro From €19 per user per month (billed annually), for complex processes on up to ten tables, with private tables and 25,000 automations.
Enterprise Customized pricing, with up to 50 tables, advanced permissions, enhanced security and dedicated support.
It should be noted that monday.com has changed its positioning and now presents itself more as an ERP with subscriptions dedicated to each of the following themes: CRM, Project Management, Dev, Marketing. Take into account the possibility of having 2 subscriptions per person, depending on your needs!
In short, the choice between Notion and monday.com will depend on your company's specific needs and the added value you're looking for in each solution. Our Monday.com and Notion experts can help you select the best subscription for your needs.
Ease of use - UX - Adoption
No one wants to be faced with a platform that requires a long learning curve. The aim is to find an intuitive tool with a user-friendly interface that integrates seamlessly into work processes, without requiring excessive investment in terms of time or training. Here, we'll be using feedback from the G2 community to assess Notion's ease of use against that of monday.com.
Simplicity of Concept
According to G2's average ratings, Notion scores 8.4 out of 10 in the "Ease of Use" category. As a customizable platform, users have the option of working with commands and authoring modules to shape the tool to their needs. However, some users point out that this can be a complex undertaking:
"Notion has a steep learning curve. Of course, mastering the basics is straightforward. However, to become truly proficient with Notion, you need to devote a lot of time, both to understanding how it works on your own and to watching online tutorials and videos."
A suggested alternative is to use Notion's pre-designed templates as a starting point, to avoid starting from scratch.
How easy is it to use monday.com?
Monday.com is renowned for being an extremely user-friendly platform. According to G2's average ratings, monday.com scores 9.1 out of 10 for ease of use. Small business owner Misty D. explains why this platform is so simple and convenient:
"All my important information is centralized in one place and is very easy to use on a daily basis. monday.com has saved me an enormous amount of time and hassle. We are extremely satisfied with the software and highly recommend it. Honestly, it's one of the least complex systems I've ever used. There's really nothing I don't like about monday.com. I feel comfortable with the way it works now, so there's no need to make any improvements. It outperforms every other program I've used."
The opinion of our LANE experts
Adoption and ease of use are key. Our LANE experts often say: "there's no point in having a race car if nobody knows how to drive it".
The same applies to software. Sometimes it's wiser to aim for total adoption of a simple tool, rather than failing to implement a very complex one.
Notion is a platform where everything revolves around highly customizable documents. In our experience, we've seen great adoption and appreciation among start-ups, scale-ups and agencies in the digital or tech fields. These users are generally "tech-savvy" and appreciate solutions or software that give them a great deal of creative freedom and customization.
Monday.com is a solution based on task or item creation. The approach is therefore different and much more oriented towards task and project management. The structure is clear and identical throughout, and the views and custom fields enable users to see the information they want from different angles.
Monday is suitable for any type of company, SME, or large Enterprise and has a faster learning curve than Notion. Once the structure is clearly defined in Mondayusers simply interact with it, whereas with Notionit's not uncommon for an internal collaborator to maintain the structure. In fact, Monday is more scalable than Notion.
Our LANE experts like the 2 solutions, but for very different reasons, and continue to consider Notion as a Knowledge Management solution, and see Notion Monday.com as a leader in project management.
We still recommend that you make an appointment with our experts for advice. It's not impossible to implement both software packages in your organization, for different reasons.
Support quality and overall assessment
Whether it's a quick question or a total emergency, it's reassuring to know that you can count on quality customer support. Notion and monday.com stand out in this field. Let's take a look at the difference between Notion and monday.com.
Notion Customer Support
Notion scores 8.6 out of 10 for the quality of its customer support, according to G2 users.
However, the level of support available depends on the package chosen. For example, Notion's free package does not offer priority access.
On the other hand, Plus, Business and Enterprise package customers benefit from interactive customer support, accessible on both PC and mobile devices. In addition, Notion's Enterprise package offers access to a dedicated customer support manager.
monday.com Customer Support
Monday.com receives a rating of 9.0 out of 10 for the quality of its customer support. With monday.com, all users, whether they choose the Basic, Standard, Pro or Enterprise package, have access to a full range of customer support options.
This includes 24/7 support, a self-service knowledge base and daily webinars. In addition, Enterprise customers benefit from a dedicated Customer Success Manager and a 99.99% uptime guarantee.
Customer Reviews Comparison between Notion and monday.com
Notion and monday.com are both highly rated on G2, with an average overall rating of 4.7 out of 5. However, it should be noted it should be noted that monday.com received twice as many reviews as Notion.
Customer reviews of Notion
Based on nearly 5,000 reviews, Notion users particularly appreciate the product's versatility and flexibility. As one user put it, Notion seamlessly combines note-taking, project management and collaboration within a single platform, making it easy to centralize professional and personal tasks.
Customer reviews of monday.com
With nearly 10,000 reviews, monday.com users highlight several key benefits of the platform, including team collaboration, ease of use, project management, simplified organization and customization.
Small business owner Frederik L. highlights the high level of customization offered by monday.com. The ability to create tailor-made workflows, add columns and define rules and automations means that the platform can be adapted to a variety of projects and business sectors, offering flexibility that meets the specific needs of each user.
Conclusion
Notion vs monday.com Which tool is right for you?
Ultimately, choosing between Notion and monday.com comes down to identifying your specific needs and assessing the importance you place on certain features. Both work management platforms offer a wide range of features.
However, there are a number of distinguishing features that can influence your decision in favor of one or the other.
In all transparency, LANE Digital has a preference for Monday.com because it has more structure and project management-oriented features than Notion.
We still recommend that you make an appointment with our experts for advice.
Notion may take some time and effort to fully master, but the learning curve may be justified if you're looking for versatility and flexibility in your work management tool.
On the other hand, monday.com goes one step further, offering a comprehensive solution for teams and organizations of all sizes and in all sectors. Its intuitive interface encourages rapid adoption, and its multitude of functions meets a variety of industry and project needs.
What's more, with its extensive range of packages, monday.com offers a solution to suit your budget, allowing you to pay only for the features you need.
In terms of value for money, user-friendliness and support options, monday.com proves to be an outstanding choice for any company looking for an all-in-one work management solution.
Finally, we leave you with some figures and statistics for each software.
At Notion, productivity gains and centralized information stand out:
98% of users save time with Notion
70% of users have replaced more than 2 tools
32% faster project completion
26% fewer emails sent and received
ROI, productivity gains and automation stand out at Monday with this use case from Motorola.
